More information about the law and your privacy

The AML stands for Money Laundering and Terrorist Financing (Prevention) Act. Quite a mouthful and a very serious tone… And it is. This law is far-reaching and obliges us to carry out all kinds of checks. More information about the AML can be found on this page.

The government strictly monitors compliance with this law. If something is incorrect, for example because someone is making improper use of an address, the fines are enormous. This forces us to check very strictly and to act decisively when something is not right. For example, does the name on your ID document not completely match what you entered in the portal? Then there is a good chance that it will be rejected.


But what about your privacy…?
A very good question, which we can well imagine. Fortunately, this is also well regulated, including through the GDPR, or the General Data Protection Regulation. Companies and public authorities must adhere to strict rules when processing personal data.

But PriPost goes further, because privacy is one of our lifelines. Many customers choose PriPost precisely because they want privacy. We will never share data with third parties, only when required to do so by law. As an example, we do not allow external parties in the portal, such as Google Analytics.

Another important point is that our portal is very well secured. Among other things, because all personal data is stored encrypted. And we have the portal continuously tested for any security risks, through a ‘responsible disclosure’ program.

What we need:

ID check

In order to comply with the AML, PriPost must carry out a ‘Know your customer survey’. For private customers, in the vast majority of cases, this only means an ID check. In exceptional cases, we may need to ask some additional questions.

To make the ID check easy, fast and, above all, safe, we have developed a special app: the PriCompliance app.

1) To get started, first download the app from the App store or Google Play store:

2) Next, log in using the same username/password as the portal.

3) Enter the verification code you received by email

4) Follow the instructions in the app



For business customers, the research goes a step further; In addition to an ID check from the company’s authorised signatory, in most cases we also need a UBO statement. This is used to map out who the ultimate beneficial owner of the company is/are.

Please note: Are there more UBOs who have an interest that is greater than or equal to 25%?
Then we will also have to carry out a ‘Know your customer survey’ for those people.

Extract from the Chamber of Commerce

If we are unable to request an extract from the Chamber of Commerce ourselves, we will ask you to provide it. This is the case, for example, with foreign entities. The extract may not be more than 6 months old.
If another company is listed as a director of the company, we must also receive the extract from that company. This will continue until we can conclude that you are authorised to sign for the company for which you are making the application.

Proof of home address

Proof of home address is required for some services. This can be offered via one of the following options:

  • Bill from a utility company (gas, water, electricity)
  • Bill from a telecom, internet, or television provider
  • Proof of registration in the Municipal Personal Records Database
  • Account of municipal taxes
  • Letter from the Tax and Customs Administration
  • Bank statement (all irrelevant data may be redacted)

Frequently asked questions

On the right you will find a number of frequently asked questions about what we need.

Is your question not listed?
Feel free to contact us! We are happy to answer any question.

Everything you need to know about the UBO2024-04-11T20:48:35+02:00

Ultimate Beneficial Owners

UBOs are the ultimate owners or persons who are allowed to make decisions in an organization. Think of people who have more than 25% of the shares in a private limited company. Or people who own more than 25% of a general partnership or partnership, or more than 25% voting rights in an amendment to the articles of association of a foundation or association. Does no one have such a stake of more than 25%? In that case, the senior manager(s), for example the partners or the directors under the articles of association, are the UBOs. Every organisation subject to UBO has one or more UBOs.

  1. Are there natural persons who hold 25% or more of the shares of the legal entity directly or through another legal entity?
  2. Are there any natural persons who are entitled to or have special control over 25% or more of the assets of the organisation?
  3. Are there any natural persons who are entitled to a share of 25% or more in the profits of the organisation?
  4. Are there natural persons who can exercise 25% or more of the voting rights in the general meeting of the organisation?

If you answered question 1 with “yes”, fill in the details of all UBOs with the % Share for each UBO.

If you answered question 2, 3, or 4 with “yes”, fill in the details of all UBOs and tick Control. In addition, you also fill in the persons with actual control. Please note: there is always at least 1 person with actual control.

If 1 UBO has both a % Share and Control, indicate both.

All questions = No
Did you answer ‘no’ to all the questions? In that case, a senior management member must be regarded as UBO (often a director or official authorised to sign). Then state the details of the natural persons who are authorised to take and sign board decisions on behalf of your organisation.

Does a foundation have UBOs

The following interests may apply in a foundation. Based on these interests, you as an organisation decide which persons the UBOs are.

Who has a stake in your organization?

  1. People who are entitled to more than 25% of your foundation’s assets
  2. People who have more than 25% voting rights in the decision to amend the articles of association
  3. People who have a say in a different way, but are not directors

Are none of these interests applicable? Then the directors are the UBOs

I did the ID check but I don’t see if it worked?2024-01-18T13:23:18+01:00

Verification is successful if you no longer see a notification about the ID in the portal. You didn’t receive a confirmation in the app? Check the portal to see if you still see the ID verification at the current status of your Postbox.

Can I only verify my ID through the app?2024-01-18T13:23:02+01:00

Indeed, verifying your ID document can only be done via our special app. Once you’ve completed verification, you can remove the app from your phone. We use the app because it is a secure environment and because verification is automated. If the ID document has been verified, we do not store it and so we can be sure that the information cannot fall into the wrong hands.

How do I provide you with an extract from the Chamber of Commerce if my company is located abroad?2024-01-18T13:22:47+01:00

Even if your company is located abroad, we are obliged to carry out checks. If your company is not registered in the Dutch Chamber of Commerce Trade Register, we would like to receive an extract from the trade register from the country where the company is registered.

I have a sole proprietorship, so the UBO statement is not necessary, is it?2024-01-18T13:22:26+01:00

If you have a sole proprietorship or self-employed company, then there are indeed no UBOs to register in the UBO register of the Chamber of Commerce. However, we ask all business customers to complete our UBO-statement. You then indicate that your company is a sole proprietorship and you do not have to report UBO’s to us.

Go to Top