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Privacy and security2019-07-15T21:51:08+01:00

Your privacy, data storage, data protection and our commitment to the GDPR


It reinforces the rights of individuals to protect their data


Keep pace with technology and strengthen protection against unauthorized use of personal information


Harmonization of data protection laws inside and outside the European Union


To strengthen the individual’s rights to privacy, the European Union has established the General Data Protection Regulation or AVG. To strengthen the existing data protection guidelines, the AVG defines guidelines for companies that collect, store and process personal data. The European Union regulation applies to companies that process personal data of European residents and has an enforcement deadline of May 2018.

Effective compliance takes data privacy and security requirements into account, regardless of where your company is located or the industry in which you are a member. At PriPost we optimize our company and processes by adhering to the recommended standards and policy rules. That is why PriPost is able to offer you a robust and scalable structure for the safe processing of your data.

PriPost and its involvement with the GDPR

The AVG enforces cross-border data protection mechanisms for companies with activities in several EU member states. As the central supervisory authority, the AVR handles data protection issues for all international companies that process personal data.

PriPost is committed to offering safe products and services by implementing and complying with prescribed compliance policies, both as a data controller and processor. Enforcing the GDPR is crucial to our mission to provide the EU and all our global customers with secure and reliable mail-related services.

For more information or questions about the Privacy statement of PriPost, contact

Our GDPR compliance is supported by 3 principles:

  1. Value – Deliver value by optimizing service efficiency with secure and scalable systems for collecting, storing and processing data.
  2. Collaboration – Increase customer and partner awareness of regulatory requirements, and ensure consistent application of data protection measures.
  3. Continuity – Increase business performance through continuous improvement, best practices and innovation.

The regulation includes steps to be taken in all areas of the protection of a person’s privacy – the establishment of security mechanisms, compliance, infringement repercussions and more. Failure to comply after the date of implementation can result in severe sanctions.

PriPost has the commitment to protect our customers’ personal data, to help our customers understand the meaning and importance of the GDPR and to meet the requirements of the GDPR and other global standards.

Questions and answers regarding privacy and your personal data

What is meant by ‘the right to be forgotten’2019-05-01T12:49:18+01:00

Individuals have the right to have their personal data removed, when no longer needed. ‘ The right to be forgotten ‘ is to support freedom of expression.

What personal information does PriPost need from me?2019-07-13T12:13:37+01:00

Due to legal obligations (WWFT), PriPost must establish and verify the identity of its customers. We do this by means of a copy ID. This can be an ID card, passport, Dutch driver’s license or Dutch aliens document. PriPost removes the copy immediately after the identity has been established.

Companies, associations or foundations must also provide a recent extract from the Chamber of Commerce and a UBO statement.

Why does PriPost need a copy of my ID card?2019-07-10T09:59:05+01:00

Example of a copy of ID card PriPost has the legal obligation to verify the identity of its customers on the basis of a valid identification document. You can upload a copy securely in the customer portal. It is also possible to visit one of our offices to show the ID card in person. PriPost does not store a copy of your ID card. We only note the following data and check it for accuracy:

Example of a copy of ID card

  • Full name
  • Date of birth
  • Document number
  • Type of document
  • Issue date
  • Authority

What ID cards are being accepted?

  • Passport
  • National identification card (NIC)
  • Dutch driver’s license
  • Dutch aliens document

The copy ID must be clearly legible. Also, front and back are often needed when information is stated on the back. If desired, you can cover the photo and the social security number. For foreign IDs, the MRZ code must be visible.

What is meant in the AVG with data protection “by design” and “by default”?2019-07-13T12:12:00+01:00

Data protection through design means that only the required personal data is collected and that privacy features and functionality are processed into products and services from the first moment they are designed.

Data protection standard means that companies must take appropriate measures to limit privacy risks at the time the data is collected, as well as by extending it at the time of processing.

To what extent is my privacy guaranteed?2019-07-13T12:31:53+01:00

PriPost does not share information from its customers with third parties, in accordance with our general terms and conditionsand privacy statement. Your mail is treated extremely carefully by us. Employees are checked and in possession of a certificate of good conduct. PriPost handles the mail for thousands of clients from more than 50 different countries, including lawyers, lawyers, administrators, well-known Dutchmen, real estate agents and many large and small companies. If desired and/or necessary it is possible to have a confidentiality agreement.

PriPost and the GDPR
PriPost is 100% GDPR compliant. Our information systems are on servers in the Netherlands.

Is a Postbox safe?2019-07-13T12:08:49+01:00

Your mail is in good hands with us. At PriPost, the employees have years of experience in the postal company. Also PriPost is bound to the law and will treat your post accordingly.

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