postal address P.O. Box mail processor
digitize incoming mail2022-02-16T20:42:05+01:00

Digitize incoming mail

Digitize your incoming mail? Handy if you don’t want to receive the mail on paper anymore and still want to be able to look at it quickly. Easily in your online digital mailbox. By logging in with your own account, after which you will immediately see the (business) mail you have received.

We help you digitize the mail by scanning it as soon as we receive the mail in your Postbox. That means the mail is quickly available to you, so you can look at it online, and you stay informed about letters and other mail items.

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Digitising mail: without advertising

Without the advertising, of course, because we digitize the mail and filter out the advertising (leaflets) for you right away. So you don’t have to worry about that and instead just pay attention to what’s really important.

Moreover, you decide how we handle your mail. For example, by first scanning only the envelope or directly opening the mail and making the content available online. Even with registered mail, which we can receive for you and process it the way you want.

We are your specialist to digitize the incoming mail, without paying a high price or having to worry about it. Instead, we do this as much as possible in the background, so you can count on it that this will be okay. And you can view the mail whenever you want, just by logging in digitally.

Digitize incoming mail: from € 5,50 per month

Are you looking for a post scanner or do you want to have your incoming mail digitized? We do this for companies and for individuals, so we can also serve you well with it.

You can already use a Postbox for € 5,50 per month. This means that you can have the mail delivered to our address, of course in your own box. We digitize the mail that comes in, if you choose to have it scanned. Alternatively, we can forward or store the mail for you, so you always decide for yourself what happens with it.

So do you want to have your mail digitized, for example, so that you can just look at it online? Or if you’re traveling and can’t open the mail yourself? Whatever the reason, we’d love to help you with it.

Questions and answers regarding digitizing mail

What happens if there is a debit card or pin code received in my Postbox?2019-07-10T12:57:57+02:00

PriPost does not open any envelopes which we suspect is a debit or credit card. We will scan the envelope and notify you. Also, envelopes with pin codes (which have a different format) will not be opened. Even if you expressly request us to do so. These envelopes can only be forwarded by us.

I think it’s a weird idea that mail is opened by strangers2019-07-13T12:40:20+02:00

We can imagine that very well. Mail may contain private information that you do not want others to see. PriPost has set up its procedures so that mail is not read by the employees. The scanning is done in an automated process Even the envelopes are opened automatically in 98% of the cases.

In addition, every employee must have a VOG and scan mail is always processed by two employees, so that there is control.

How much are the costs for scanning?2020-01-12T12:56:42+01:00

The price of a scan is only € 0,60. For a complete overview you can check out the rates page. Scanning is the most chosen and economical option and is preferred by over 70% of our customers.

How does scanning my mail work?2020-01-12T13:03:39+01:00

You have the choice that we will open and scan all your mail, or that we first scan the envelopes so that you can indicate whether or not we are allowed to open them. On the day of receipt, the mail will be scanned and sent to you by e-mail as a PDF file.
You decide what to do with the originals. You can still get it, for example 1 x per month, or we can destroy it carefully for you (class 4: Very confidential documents).

How does PriPost know that something is advertising?2019-07-14T16:51:11+02:00

Often that is very clear, for example a Makro folder. If we are in any doubt as to whether something is advertising, we will first send you a cover scan. You can then decide for yourself what to do with the content. We can scan, forward or destroy it. Sorting by advertising takes place before the envelope is opened.

How does PriPost destroy the original documents after scanning?2019-07-13T12:14:56+02:00

By default we destroy your mail in accordance with DIN Class 4: Very confidential documents. On request It is also possible to destroy the post according to the DIN class-5: Secret documents. You can find more information about these standards at nl.wikipedia.org/wiki/Papiervernietiger. Destroying the originals after scanning according to the standard method is free with scan option 1.

Can I have the original documents forwarded to me after scanning?2019-07-03T16:15:07+02:00

Yes, this is possible. You determine what we need to do with the original documents. For most of the customers we destroy the mail after scanning. Of course you can choose to have the originals forwarded periodically.

Can I first have the envelope scanned before it is opened?2019-07-03T16:11:41+02:00

Yes, this is certainly possible. We will scan the envelope first, so that you can indicate by envelope whether you want to have it unopened destroyed, opened and scanned, or forwarded unopened.

Can I exclude advertising from scanning?2019-07-13T12:15:12+02:00

When setting up your Postbox, you can indicate whether you want to have recipient advertisements processed. If you wish, we also scan the advertisement. If not, we can filter out and destroy advertising for you, free of charge.

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